Behind the Scenes of Our Property Management Company
An office relocation is rarely just a change of address. In property management, it means organization, responsibility and a great deal of coordination – and sometimes a fair amount of controlled chaos. That is exactly what we experienced over the past weeks when we merged our offices in Auerbach and Reichenbach and moved into a new shared headquarters.
Following the acquisition of RKS Property Management in the Vogtland region, it quickly became clear that combining both locations into one office would be the right long-term decision. The goal was to streamline processes, reduce travel distances and create more efficient workflows. An initial plan to integrate the new office into an existing property unfortunately fell through, which led to an intensive search for suitable premises under considerable time pressure, as the existing lease was coming to an end.
Eventually, we found the right space in a building ensemble consisting of a historic villa and a modern extension in a central location. Key factors for us were barrier-free access, an elevator for clients and property owners, and sufficient space for administration, accounting and meetings. With approximately 145 square meters of commercial space, the new office offers exactly what a modern property management company needs today – including the option to hold owners’ meetings both on site and digitally.
What many people underestimate is the complexity of relocating a property management office. From just one location alone, around 200 archive boxes had to be packed, labeled and transported. Decades of documents, furniture, IT equipment, servers and telephone systems had to be moved – all while daily operations such as accounting and owners’ meetings continued. Despite careful planning, numbering systems and color coding, it quickly became clear that theory and practice do not always align when it comes to an office move.
The actual moving day turned into a real challenge. Delays, coordination issues and physically demanding work led to a relocation process that stretched over two days and took a total of around 13 hours. During this time, there was simply no capacity – and, quite honestly, no nerves left – for further documentation. The sole focus was on restoring operational capability as quickly as possible.
However, moving in was only the beginning. Servers and telephone systems had to be reinstalled, workstations set up and technical equipment for owners’ meetings configured. For a property management company, a stable IT infrastructure is essential, which is why nothing was left to chance. Many evenings ended late, while regular day-to-day business continued in parallel.
Now, a short time after the move, one thing is clear: the effort was worth it. Even though not everything is fully in place yet and some processes still need time to settle, the new premises offer significantly improved working conditions. They allow for focused work, shorter internal routes and a professional environment for clients, property owners and employees alike.
An office relocation is demanding, stressful and sometimes chaotic – but it is also a fresh start. And for our property management company, this fresh start was absolutely the right step.
